Cooleaf's award-winning engagement platform gives your people the ability to be seen, heard, and valued at work.

Privacy Policy


Your privacy is critically important to us.

At Cooleaf we have a few fundamental principles:

- We don’t ask you for personal information unless we truly need it.
- We don’t share your personal information with anyone except to comply with the law, develop our products, or protect our rights.
- We don’t store personal information on our servers unless required for the on-going operation of one of our services.

We aim to make it as simple as possible for you to control what’s visible to the public, seen by search engines, kept private, and   permanently deleted.

Below is our privacy policy which incorporates these goals: If you have any questions or can’t control something that you would like to,   please contact us at and we’ll take care of it for you!


Like most website operators, Cooleaf collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Cooleaf’s purpose in collecting non-personally identifying information is to better understand how Cooleaf’s visitors use its website. From time to time, Cooleaf may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website. Cooleaf also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users booking   activities on Cooleaf only discloses logged in user and commenter IP addresses under the same circumstances that it uses and   discloses personally-identifying information as described below, except that user booking information are visible and disclosed to the providers   of the activities that are booked.


Certain visitors to Cooleaf’s websites choose to interact with Cooleaf in ways that require Cooleaf to gather personally-identifying   information. The amount and type of information that Cooleaf gathers depends on the nature of the interaction. For example, we ask visitors who sign up for an account at to provide their name and email address. Those who engage in transactions with Cooleaf – by booking a Service, for example – are asked to provide additional information, including as necessary the personal and financial information required to process those transactions. In each case, Cooleaf collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with Cooleaf.

Cooleaf does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply   personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities. Personal   financial information such as credit card numbers are not stored on Cooleaf’s server in any way.


Cooleaf may collect statistics about the behavior of visitors to its website. For instance, Cooleaf may monitor the most popular activities  on the site or use algorithms to help detect fraudulent behavior on Cooleaf may display this information publicly   or provide it to others. However, Cooleaf does not disclose personally-identifying information other than as described below.


An end user or organizational administrator of Cooleaf can choose to permit third-party application integrations with Cooleaf.  Once enabled, the provider of a Third Party Service may share certain information with Cooleaf. Authorized users and/or administrators should check the privacy settings and notices in these Third Party Services to understand what data may be disclosed to Cooleaf. 
When a Third Party Service is enabled, Cooleaf is authorized to connect and access other Information made available to Cooleaf in accordance with our agreement with the Third Party Provider and any permission(s) granted by Customer (including, by its Authorized User(s)). We do not, however, receive or store passwords for any of these Third Party Services when connecting them to the Services.


Users of the Cooleaf service and application may pair a fitness tracking device (including a smartphone enabled with fitness tracking) to their Cooleaf account.  By pairing this device to Cooleaf, you grant us access to your exercise or activity data from that device service. You can use your account settings and tools to withdraw this consent at any time by stopping use of a feature, removing our access to a third-party service, unpairing your device, or deleting your data or your account.

Users of the Cooleaf service may opt to integrate Cooleaf with the Apple HealthKit™ database. Cooleaf cannot read data from the HealthKit database without the user’s explicitly granted permission. Our service cannot write data to HealthKit.  Data or Documents accessed from the HealthKit database will never be shared with third party service providers without user’s explicit permission. User’s HealthKit sourced data or documents will only be used, with user’s permission, to track activity for the duration of a specified time period within events or challenges, and will never be shared with advertisers or used for marketing purposes.  As a user of Cooleaf, you can remove access to fitness and activity tracking at any time either inside of the Cooleaf application or inside the Apple Health app.

The information users provide directly from the Apple Health App is governed by the Apple Terms and Conditions and Privacy Policy. Cooleaf is in no way responsible for the protection of data and information stored within the Apple HealthKit database.


Cooleaf discloses potentially personally-identifying and   personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on Cooleaf’s behalf or to provide services available at Cooleaf’s websites, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using Cooleaf’s websites, you consent to the transfer of such information to them.

Cooleaf will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its   employees, contractors and affiliated organizations, as described above, Cooleaf discloses potentially personally-identifying and   personally-identifying information only when required to do so by law, or when Cooleaf believes in good faith that disclosure is reasonably   necessary to protect the property or rights of Cooleaf, third parties or the public at large. If you are a registered user of and   have supplied your email address, Cooleaf may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with Cooleaf. If you send us a request (for example via a support email or via one of our feedback   mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. We also reserve the right to access your information related to your account in order to resolve your request or problem.

Cooleaf takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially   personally-identifying and personally-identifying information.


A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Cooleaf uses cookies to help Cooleaf identify and track visitors, their usage of Cooleaf website, and their website access preferences. Cooleaf visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Cooleaf’s websites, with the drawback that certain features of Cooleaf’s websites may not function properly without the aid of cookies.


Ads appearing on any of our websites may be delivered to users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by Cooleaf and does not cover the use of cookies by any advertisers.


By writing a comment you understand that comments are displayed publicly to the Users and Providers of Cooleaf to help improve the Services on Users use comments to help pick a Service   provider, and Providers use comments as a way to improve their service.


Although most changes are likely to be minor, Cooleaf may change its Privacy Policy from time to time, and in Cooleaf’s sole discretion.   Cooleaf encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.